Elections

Elections are held each year for half of the IIBA Chapter board positions. Most recently, we are pleased to announce that Abhishek Sharma has accepted the position of Vice President Finance and Admin.

IIBA Chapter Board Positions

PRESIDENT

The President is the chief executive officer for the Hong Kong IIBA Chapter and of the Board, and performs such duties as are customary for presiding officers, including making all required appointments with the approval of the Board. The President also serves as a member ex-officio with the right to vote on all committees. 

VICE PRESIDENT – FINANCE AND ADMINISTRATION

The Vice President (VP) Finance & Administration is responsible for the management of funds for duly authorised purposes of the Chapter and keeping the records of all business meetings of the Hong Kong IIBA Chapter and meetings of the Board. The Vice President (VP) Finance is responsible to the Board of Directors and submits the books for audit each year, and is also responsible for all official correspondence with the members and the IIBA, except for committee correspondence. 

VICE PRESIDENT – MARKETING AND COMMUNICATIONS

The Vice President (VP) Marketing & Communications is responsible for the timely dissemination of information both to and from the Hong Kong IIBA Chapter membership, using appropriate means to accomplish the objective and is also responsible for the promotion of the local Chapter and IIBA to internal and external publications. In addition, they are responsible for developing marketing initiatives to further promote the value of being a Chapter Member and the importance of conducting best practice business analysis in the region.  The marketing initiative is to be consistent and in accordance with the objectives of the Hong Kong IIBA Chapter and with approval of the Hong Kong IIBA Chapter Board. 

VICE PRESIDENT – PROFESSIONAL DEVELOPMENT

The Vice President (VP) Professional Development is responsible for promoting Business Analysis Professionalism through the organisation and delivery of educational publications, seminars, and informational updates, including changes to the BA Body of Knowledge to help Business Analysts in the Business Analysis profession. Chapters are prohibited from the creation and delivery of proprietary training materials, but may host a training session offered by an IIBA Endorsed Education Provider.

VICE PRESIDENT – MEMBER SERVICES

The Vice President (VP) Member Services is responsible for the Hong Kong IIBA Chapter’s development and maintenance of a Chapter membership plan that facilitates continued membership group through recruiting and partnering with major community employers. The VP Member Services is also be responsible for developing and managing a plan to provide sufficient volunteers to meet the objectives of the Chapter. 

VICE PRESIDENT – TECHNOLOGY AND DESIGN

The Vice President (VP) Technology and Design is responsible for the overall maintenance of the Hong Kong IIBA Chapter's website and performs the role of webmaster to update content in a timely manner.  They also possess sound knowledge of the website's content management tool and its integration with other social media channels to ensure the Chapter's Members has an enriched browsing experience.  In addition, working closely with the VP Marketing & Communications, they are responsible for the design and artwork of all marketing material such as but not limited to flyers, newsletters and brochures. 

VICE PRESIDENT – EVENTS

The Vice President (VP) Events ia responsible for the development and delivery of Event programs relating to business analysis for each scheduled Chapter meeting. The content of these programs is to be consistent and in accordance with the objectives of the Hong Kong IIBA Chapter and with the approval of the Hong Kong IIBA Chapter Board. 

VICE PRESIDENT – SPONSORSHIP AND CORPORATE DEVELOPMENT

The Vice President (VP) Sponsorship and Corporate Development ia responsible for the development and maintenance of chapter sponsorship opportunities that are consistent and in accordance with the objectives of the Hong Kong IIBA Chapter and with the approval of the Hong Kong IIBA Chapter Board. Additionally, is responsible for the management of relationships with the corporate community, vendors and corporate patrons of the Chapter.

NON-EXECUTIVE DIRECTOR

The Non-Executive Director(s) are not involved in the day-to-day running of the Chapter, they are responsible for providing guidance to the Board in matters concerning Chapter strategy, performance, risk and people.

Election Process

1.    A communication will be distributed requesting nominations.

  • Notification will be provided a minimum of one month prior to the election date.
  • The date, time, and venue for the elections will be communicated to all individuals who have active contact information on file with the Hong Kong Chapter.

2.    Candidates must complete and submit a Nominee Profile Form prior to the end of the nomination period.

3.    The Election Committee will post the submitted Profile for all eligible candidates on the Hong Kong Chapter website. (see Candidacy Rules for eligibility criteria)

4.    The Election Committee will review submitted Nominee Profile Forms and confirm the nominations prior to posting the profiles on the Hong Kong Chapter website.

  • Validate eligibility of each nominee.
  • Confirm nominee willingness to hold the nominated position.

5.    Elections will be conducted at the Annual General Meeting (AGM) via printed ballot with sealed envelope submission.

6.    Each nominee will be given the opportunity to share at the AGM their suitability for their nominated role.

7.    The election committee will count the ballots and release results at the AGM, unless another rule requires investigation into eligibility of voters. The election results will be posted on the chapter website.

Results will be posted within five (5) business days following an election.
All ballots will be preserved in the chapter records. Non-eligible ballots will be marked accordingly and saved with the eligible ballots.

Candidacy Rules

  • All nominees must be a member (in good standing) of both the IIBA National and IIBA Hong Kong Chapters.
  • All nominees must be available for the term of office as a volunteer.
  • All nominees must commit to adhere to the IIBA Constitution and By-Laws, as well as the Hong Kong Chapter By-Laws upon accepting a chapter office.
  • A chapter member can nominate:

a.     another chapter member; or
b.     themselves for an open position.

  • A chapter member is only eligible for contesting a single officer position. In the scenario where multiple nominations are received for the same member, the Election Committee Chairperson will contact the candidate to confirm their preferred office position during the nomination period. The nominations for the non-preferred office positions will be disqualified.
  • Each candidate is required to complete and submit a Nominee Profile Form by the specified deadline during the nomination period.

Voting Rules

  • Each individual must be a member (in good standing) of both the IIBA National and IIBA Hong Kong Chapters.
  • Voting by proxy is allowed, this must follow the Proxy Voting rules designated by the Election Committee.
  • Each Hong Kong Chapter member is allowed to submit one (1) vote per each open position.
  • If voter eligibility is in question, the Election Committee will accept that voter’s ballot, mark it with the voter’s name and set it aside in a separate envelope for further validation. Once eligibility is confirmed, the ballot will be added to the initial count.
  • Eligibility validation must occur within two (2) business days following the election, and prior to the finalisation of the election results.

Election Results

  • Each open position will be filled by the candidate who receives the highest count of votes when compared to other eligible candidates contesting for the same officer position.
  • When the highest count is equal (a tie) for any two or more candidates contesting the same position, a secondary vote (re-vote) will be required for those positions. Re-voting will be conducted using confidential, sealed ballots.

Position Terms

Each elected officer will serve a two-year term of office. The terms will be staggered to provide organisational continuity. The following chart illustrates the election rotation schedule:

Position 2012 2013 2014 2015 2016 2017
President New   x   x  
Vice President – Finance and Administration New   x   x  
Vice President – Marketing and Communications New   x   x  
Vice President – Professional Development New   x   x  
Vice President – Membership Services New x   x   x
Vice President – Sponsorship and Corporate Dev't New x   x   x
Vice President – Events New x   x   x
Vice President – Technology and Design New x   x   x
Non Executive Director New       x